Towson, MD
Who Staffing is looking for a Legal Administrative Assistant for a fulltime, direct hire opportunity with our client in Towson, MD.
Job Summary:
Our client’s team is comprised of dedicated advocates who understand the challenges that employers and employees face when a workplace dispute arises. They realize that employment law is complex and that the process of sorting out those rights can be intimidating for employees and confusing for employers.
They are seeking a highly motivated and detail-oriented administrative professional to join their team and support their Employment Attorneys in providing exceptional legal services to their clients. The ideal candidate will have a basic understanding of employment law, exceptional organizational skills, and the ability to assist with various legal tasks to ensure the success of their clients' cases.
Job Responsibilities:
· Administrative Duties: Perform administrative tasks such as photocopying, scanning, filing, and managing correspondence.
· Front Desk Management: Greet clients and visitors with a warm and courteous demeanor, directing them to the appropriate attorney or staff member.
· Phone and Email Communication: Answer and manage incoming calls, providing information and assistance or directing inquiries to the appropriate contact. Respond to general email inquiries in a prompt and professional manner.
· Appointment Scheduling: Schedule appointments, meetings, and conference room bookings, ensuring that attorneys' calendars are organized and up to date.
· Document Handling: Receive and distribute incoming mail and packages, as well as handle outgoing mail and courier deliveries. Assist with photocopying, scanning, and faxing of legal documents as needed.
· Client Intake: Assist with initial client intake by gathering basic information and ensuring client information is accurately recorded in the firm's database.
· Office Organization: Maintain the cleanliness and organization of the reception area, conference rooms, and other common spaces. Order office supplies as needed.
· Client Assistance: Offer general information about the firm's services and processes to clients and help with completing required forms.
· Assist in managing case files and maintaining organized documentation. Keep track of case deadlines, court dates, and client meetings.
· Client Interaction: Communicate with clients and gather information related to their cases. Maintain professionalism and ensure client satisfaction.
· Calendar Management: Maintain the attorney's calendar, schedule appointments, and ensure timely follow-up on important dates and deadlines.
Qualifications:
· A bachelor’s degree or an associate degree.
· 3-5 years of experience in employment law or related areas ideal but not required.
· Strong organizational skills and attention to detail.
· Excellent written and verbal communication skills.
· Ability to work independently and as part of a team.
· Strong work ethic and a commitment to maintaining client confidentiality.
· Demonstrated ability to handle multiple tasks and prioritize work effectively.
This position offers an opportunity to be the first point of contact for clients and visitors, contributing to the professional image and smooth operation of our client’s law firm. If you are a dedicated and personable individual looking to play a pivotal role in a legal office, we encourage you to apply and join their team.
Have talented friends? Refer them through our candidate referral program and everyone will benefit.